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Meeting Minutes August 2017

August Exec Meeting Minutes

Meeting Minutes August 2017

EMRA Executive Meeting

August 9, 2017 Chrissy's Office

Start time 7 pm

Attendance:

Dave Kendal
Joshua Almeida
Jon Bullee
Brian Worsdall X
Chrissy Mitchell
Brian Lam
Tricia Reese
Allan Millican
Owen Baba
Shane Fraser X
Dana Draper
Resignations for 2018 season - Dave Kendal and Chrissy Draper have resigned for the 2018 season.


Air Fence - We need buckles for turn 1 and new covers. Owen will look into the cost for 5 and will if we can get them for September 1st. If not we will leave it for the next season.


Fast 25 - We will pay the Fast 25 out twice a season to save on cheque expenses.


Year End Banquet -
The Rec Room – an expensive but private hall that holds 202 people. The minimum we have to spend before gratuities is $10,000. The club will have to spend more on this event this year but it is a great venue and it has been a good year financially. Tickets will be partially subsidized by the club and cost $45.00. Looking into pre buying drink tickets and game tickets has been tabled until next meeting.

4pm games (ax throwing, bowling, arcade) 5 pm cocktails, 6 pm dinner, 7 pm banquet.

Video – we need video for the banquet.

If we could have the sponsors present the class trophies that would be great. We will provide two free tickets to sponsors.


August 13th and 14th - We need to check into whether we have insurance and ambulance for these days. Jon


Treasurer's Report - It has been a good season with record membership and racing. We are ahead this year and even if there is a final rain round we should look at spending some money on airfence while it is available.


Middleweight twins/Lightweight race - There has been a concern expressed about the middleweight twins and lightweight because of the corner speed and straight speed discrepancies. This item has been tabled because it is an AGM item.

Women’s open waved start - A concern expressed about changing the women’s open back to no waved start. This item has been tabled for next season. With only two races left this year it is better to leave it as there has been confusion about waved starts.

Change to the Rule Book - Going forward the penalty for cutting the bus stop (continuing straight on the racetrack) will be one second or relinquishing a position if a position is gained. This is in addition to the rules already in place and for clarification of the rules already in place.

Next meeting- Sept 19th 2017 7:00 pm